Project-to-O&M handover
A handover step that turns the project’s as-built assets, manuals and snags into the O&M contract’s starting records.
Custom ERP built on Odoo · Build, then operate
Odoo for construction and facility management companies
Many Saudi contractors win the building and then the contract to run it. When the two divisions sit on separate systems, the handover is a spreadsheet, the warranty period is a memory, and nobody can say which side made the money. We build one Odoo that carries a project from first BOQ to its last maintenance visit.
1Odoo for both divisions
DLPDefects and warranty period tracked
AR / ENArabic-first, office to site
Why build-and-operate contractors need one system
At handover, a project produces exactly what the O&M team needs to start: the as-built asset list, equipment serial numbers, supplier warranties, O&M manuals and the snag list. On two systems, that information is re-typed — or lost — and the maintenance team starts the contract blind.
Then comes the defects liability period. A fault in the first year may be the contractor’s cost, a supplier’s warranty claim, or a chargeable O&M call — and the answer depends on records that live in the project, not the maintenance system.
In one Odoo, the project’s assets become the O&M contract’s asset register at the click of a handover, warranty dates travel with each asset, and each division keeps its own profit and loss while sharing people, equipment and stores.
Two systems vs one Odoo
What changes when construction and O&M share one database.
Separate systemsOne Odoo, built by us
HandoverAsset lists re-typed from project filesAs-built assets move into the O&M contract’s register in one step
WarrantiesSupplier warranty dates in foldersWarranty end dates on each asset; faults flagged as warranty claims automatically
Defects periodDisputes over who paysEach defect logged against the project, the supplier or the O&M contract
People & equipmentTwo rosters, double countingShared staff and equipment, cost charged to whichever side used them
ProfitabilityCombined only at year endSeparate P&L per division and per contract, every month
What we do
Warranty & defects tracking
Warranty end dates per asset and a defects log that decides — by date and cause — who pays for each fault.
Two divisions, one ledger
Construction and O&M as separate business units with their own P&L, sharing customers, suppliers and stores.
Shared people & equipment
Engineers, technicians, vehicles and tools allocated to projects or contracts, with costs charged to whoever used them.
Follow-on O&M bids
Asset data from completed projects feeds the scope and price of the O&M proposal for the same building.
Group reporting
Backlog, margin and cash by division and by client — in Arabic and English — from one database.
How we work
- 01
Map both businesses
How projects are billed, how O&M contracts are run, and where the two touch today.
- 02
Shared foundation
One Odoo with two business units, shared contacts, stores, HR and accounting.
- 03
Each division’s modules
Contracting billing on one side, O&M contracts, PPM and SLAs on the other.
- 04
The handover bridge
Asset, warranty and defects flow from a completed project into its O&M contract — tested on one real building.
- 05
Go live in stages
One division first, the other second, so neither stops working while the system changes.
Frequently asked questions
Why run construction and O&M on one Odoo?
Because the handover data, warranties and defects that decide O&M costs are created during the project. One system keeps them attached to each asset, and lets each division keep its own P&L.
How does the handover from project to maintenance work?
At practical completion, the project’s as-built assets, serial numbers, warranty dates and open snags are transferred into the O&M contract’s asset register, ready for the first PPM plan.
Can we track the defects liability period?
Yes. Each fault in the period is logged against the asset and classified as a contractor defect, a supplier warranty claim or a chargeable O&M call.
Can each division have its own profit and loss?
Yes. Construction and O&M run as separate business units in one ledger, so you see each division’s margin monthly and the group total without consolidation spreadsheets.
Can staff and equipment be shared between projects and O&M contracts?
Yes. People, vehicles and tools are allocated where they work, and their cost is charged to the project or contract that used them.
Related services
Let’s think
Tell us how the two sides work today.
A few lines on how projects are billed, how O&M contracts are run and where the handover happens. We’ll show one Odoo for both, with a phased, fixed scope.
- A free review of your handover process
- Reply within one business day
- One division at a time — nothing stops
- Arabic & English team
Book a demo
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